Who Can Attend An Event? All girls are invited to attend the events listed in the Council Program Guide. If the girl is not a registered Girl Scout, we simply ask that you go online to www.gscb.org, fill out a membership form and pay the $15 membership fee in addition to the event cost. You may attend with your troop, bring a friend or just come join the fun with your fellow Girl Scout sisters!
To register for programs, please use the Event Registration Form. When completing the registration form, please be sure to include the name of the event for which you are registering and email to firstname.lastname@example.org. You may also mail or fax to:
Girl Scouts of the Chesapeake Bay
501 S. College Ave., Newark, DE 19713
For questions, call 302-456-7182 or 800-341-4007 ext. 7182
List All Participants Please list all participants, including girls and adults, by the name used on their Membership Form. Please do not use nicknames and be sure to spell their names correctly. If you are planning to bring girls who are not yet registered members, please also include a Girl Membership Registration Form and $15 Girl Scout membership fee.
Siblings and Friends Female siblings and friends are welcome to join us if they meet the grade level requirements of the program. If they are not registered Girl Scouts, please follow the instruction in the previous paragraph. Please do not bring children who are not within the grade level requirement unless noted in the event description. Boys are welcome to attend events only if specifically noted.
Adult/Girl Ratios A minimum of two registered adults (unrelated) must accompany every troop to an event, unless otherwise noted in the event description. Please consult Volunteer Essentials for exact ratio information. Individually registered girls must be accompanied by one adult. When a program specifies that adult attendance is not required, a medical release form and parent permission slip must be provided to the program leader. Our primary goal is to provide quality programming to girls. As a result, there may not be space available above the adult-to-girl ratios.
Payment Include full payment with all registrations. We accept troop debit cards, Visa/MasterCard/Discover/American Express credit cards, checks or cash. Checks need to be written in blue or black ink. Please make checks payable to GSCB and include a phone number and driver’s license number on the front of the check. Do not send cash through the mail. Payments will be processed as they arrive to the offices of GSCB.
Late-Fee Any Event Registration Forms received after the 14 days registration deadline will incur a per participant late fee. All Event Registrations must be date stamped by the cut-off date. Fee schedule is noted below:
Event cost $0 - $10 = $1 per participant
Event cost $11 - $20 = $2 per participant
Event cost $21 - $40 = $4 per participant
Event cost $41 & over = $6 per participant
Confirmations Once we receive your registration, a receipt will be sent via email (troop leaders will receive confirmation for troop registrations). The confirmation will indicate whether you have been registered for the event or on a waiting list. If a program is not filled by the closing date (14 days prior to the event), it may be cancelled and notifications will be sent via email.
Financial Assistance Girl Scouts of the Chesapeake Bay is grateful to the many individuals, service clubs and businesses for their support of the Financial Assistance program. GSCB also receives funding for financial assistance from the Wilmington Flower Market, the Christmas Shop, the United Fund of Talbot County and the United Ways of Delaware, the Lower Eastern Shore of MD, the Virginia Eastern Shore and Cecil and Kent counties. Financial Assistance is available for all Girl Scout events unless otherwise noted. For more information, contact GSCB at 800-341-4007.
Cancellations and Refunds Events are held rain or shine unless inclement weather would adversely affect the program. In those cases, participants will be notified of cancellation and/or rescheduling of programs. If GSCB cancels an event for any reason or cannot place participants in the event of their choice, GSCB will issue a complete refund of the registration fee. If the minimum number of participants is not met 14 days prior to the program date, unless otherwise noted, the program will be cancelled. Cancellation and refund requests must be made in writing. 30 days written notice is required to receive 50 percent of registration fees of $7.50 or more per individual. No refunds will be issued if less than 30 days witten notice is given, unless for medical reasons. Refunds for medical reasons will only be processed if notification is made before the event or within one week following the event, accompanied by a doctor’s note. No refunds will be issued for individuals who do not show up for their scheduled event. The $15 membership fee is non-refundable.
Religious Recognitions In addition to our My Promise, My Faith award, religious recognitions are developed and administered by each of the major religious groups. Through Girl Scouting, each girl is encouraged to become a stronger member of her own religion. Girls who choose to participate in one of these programs do so outside the regular troop meetings with a group of girls guided by a spiritual counselor or with their own families. For more information, please visit www.prayerpub.org or call 800-933-7729.