As of June 1, 2014, we made an increase in our rental fees. It has been more than ten years since Girl Scouts of the Chesapeake Bay has raised the costs for using campsites at all four of our camps: Camp Grove Point, Camp Todd, Camp Country Center, and Camp Sandy Pines. As with any camp, human and financial resources are required to ensure they are maintained and safe. Rental fees effective June 1, 2014.
Instructions for using the Availability Calendar:
1. Click in the middle of the empty cell (your cursor will turn into a hand) that represents the day of the month you wish to arrive and the site where you wish to stay. Individual sites can be reserved six months prior to camping trips and one year prior for Service Unit Encampments or multi-site reservations.
2. Complete as much information as possible in the form that appears. You may select other available sites and/or change your dates if necessary, then click on 'Submit Request'.
3. Once you receive your confirmation letter from GSCB, you have been approved for the use of the site and your trip can proceed. Bring the confirmation packet with you to camp as you will need it to fill out the GSCB Camping Report and the Troop Checklist for Care and Maintenance of Campsite forms.
4. Turn in completed Camping Report and Troop Checklist for Care of Maintenance to the on-site Ranger before you leave our property. If you are staying at Sandy Pines, you will need to leave it in the box at the gate before you leave.
Requests are sent to council, and reviewed in the order received, during business hours. Requests may not be processed immediately and are therefore not guaranteed to be reserved. If the space you've requested is available, complete the online reservation. If payment is not received within four weeks of the reservation, it will be cancelled and the space will be reopened to other campers. Reservations must be booked at least four weeks prior to the visit to allow for proper
Girl Scout groups - Immediately complete Property Reservation Procedures Form, 201-PM and submit to your Service Unit’s Outdoor Program Consultant (OPC) for approval. Submit the approved Facility Camping Application and a check for the reservation
fee payable to GSCB before the four week deadline. The Registrar will not process a reservation without the OPC’s or
Non-Girl Scout groups such as Boy Scouts or church groups - complete your online reservation request and the Property Reservation Procedures Form, 201-PM. Mail directly to the GSCB Registrar along with payment. You will receive a confirmation and request for insurance information. The address is GSCB, 501 S. College Ave. Newark, DE 19713.
Refunds and Cancellations
Single-Site Reservation - If a reservation is canceled four weeks prior to the scheduled visit, the group will receive either a refund or a transfer of payment to a future camp date. If the cancellation occurs less than four weeks prior to the camp date, only a transfer of payment to another camp date will be given. There will be no refund given if canceled less than four weeks prior to camp date. Transfer of payment to another date must be done within two weeks of the canceled date. If future date is not determined within two weeks the window to transfer is lost.
Multi-Site Reservation - If a reservation is canceled three months prior to the scheduled visit, the group will receive either a refund or transfer of payment to a future camp date. If the cancellation occurs less than three months prior, the group will only be able to transfer the payment to another camp date. If you cancel within four weeks of your visit, you will receive no refund or transfer of payment. Transfer of payment to another date must be done within two weeks of the canceled date. If future date is not determined within two weeks the window to transfer is lost.
If you have any questions on this procedure, please contact either your Service Unit Outdoor Program Consultant (check your Service Unit Roster) or the GSCB Registrar at 800-341-4007 ext 7174 or firstname.lastname@example.org.