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faq

 

General

Making A Reservation

Payments, Refunds, Cancellations

Reserving A Program Activity Area

Service Unit Encampments

Strategic Planning, Capital Improvements, Giving

Important Forms

Miscellaneous At Camp

Need Help?

 

General

How many camp properties does Girl Scouts of the Chesapeake Bay own?
Girl Scouts of the Chesapeake Bay owns and operates four camps on the Delmarva Peninsula. Camp Country Center is located in Hockessin, DE, Camp Grove Point is located in Earleville, MD, Camp Todd is located in Denton, MD, and Camp Sandy Pines is located
in Fruitland, MD.

 

Who can rent one of your camps?
Most of the groups that use our camp properties are from within our Girl Scouts of the Chesapeake Bay family, but we also have many visitors from other Girl Scout councils, non-profit organizations, faith-based organizations, community groups, private family events, or corporate retreats. Additional paperwork may be required for your special event, but we would love to have a conversation with you about whether or not one of our camp properties would be the perfect place for your special event.

 

Please note that any non-Girl Scout group that makes a reservation through our online reservation system is required to complete a Facility Usage Agreement within 5 business days of completing the reservation. This form will be attached to your receipt. Girl Scouts of the Chesapeake Bay reserves the right to refuse rental to any groups that either conflict with the mission of Girl Scouting or wish to engage in activities beyond the scope of the properties.

 

What activities do you offer at your camps?
Our camps offer many amazing activities such as archery, zip lining, canoeing, kayaking, sailing, swimming, climbing, and geocaching.  Some of these activities are site specific or make require specialized training or facilitators. You can make a reservation for activity time through our online property reservation system.

 

Making a Reservation

How do I make a reservation?
Camp property reservations can be done through our online property reservation here: http://gscb.doubleknot.com/gscb-home-page/65209For Service Unit Encampments, contact the site specific Camp Director. The directors are Emily Bennett (ebennett@cbgsc.org) for Sandy Pines and Camp Todd and Keli Berkman (kberkman@cbgsc.org) for Grove Point and Country Center. For any non-Girl Scout groups, contact Laura Arrington at larrington@cbgsc.org or 302-456-7150 x168.

 

How far in advance can I make my reservation?
Reservations can be made up to nine months in advance. Service Unit Encampments are eligible to be made up to one-year advance,
but must be reserved through the site specific Camp Director.

 

How do I reserve a program activity?
Activities can be reserved through our online reservation system in the same way as buildings or units. Activities are booked in hour increments.

 

What does it mean to book “Entire Camp?”
To reserve the entire camp, you have two options. You may select all of the facilities through our online reservation system which gives you exclusive access to these buildings or units during the time of your reservation. However, Girl Scouts of the Chesapeake Bay may rent out program areas or have other groups on site for day hiking.

 

If you would like to have exclusive access to the entire property, you can select the option “Entire Camp” when checking out. By selecting this option, you are being granted exclusive rights to the property during your reservation and Girl Scouts of the Chesapeake Bay will not rent out program areas or allow other groups on-site during your stay. The entire camp option with exclusive rights does come with an additional cost.

 

Payments, Refunds and Cancellations

Do I have to put down a deposit?
A deposit of 25% of your total facilitation and activity reservations will be due to reserve your dates.

 

When is my balance due?
The remaining balance is due 30 days prior to your camping event. You will receive automated payment reminders from Doubleknot.
If your balance is not paid 30 days prior to your camping event, the Property Reservation Registrar will attempt to contact you via phone
and email. If the Property Reservation Registrar is not able to reach you after several attempts or you do not contact the Property Reservation Registrar to arrange payment, your reservation may be cancelled. 

 

If I cancel, can I get my deposit back?
If you cancel more than 30 days prior to your camping event, you are eligible to a refund of fees paid minus the deposit. If you cancel less than 30 days prior to your camping event, you are eligible to transfer your fees paid to a new date within a nine-month window from your original reservation. If you choose not to reschedule for any of the available dates, your fees will not be eligible for a refund.

 

If bad weather is predicted, am I eligible for a refund?
If you elect to cancel your reservation due to inclement weather predictions, you are eligible to transfer your fees paid to a new date within
a nine-month window from your original reservation. If you choose not to reschedule for any of the available dates, your fees will not be eligible for a refund. Girl Scouts of the Chesapeake Bay reserves the right to close properties in the event of severe life-threatening weather predictions such as hurricanes, in which case the Property Reservation Registrar will work you to find a solution.

 

What if my facility or program area becomes unavailable?
Occasionally, GSCB facility or program areas may become unavailable at the last minute due to maintenance problems, double-booking, or severe, life-threatening weather. In the event that your facility or program area becomes unavailable for any of these reasons, the Property Reservation Registrar will work with you on a case-by-case basis to find a solution.

 

Service Unit Encampments

How far out can I book for a Service Unit Encampment?
Service Unit Encampments can be booked one year in advance.

 

How do I book a Service Unit Encampment?
When you want to book a Service Unit Encampment, contact the appropriate Outdoor Program Manager to discuss potential dates and desired activities. The Outdoor Program Manager will work with you to design your weekend. Outdoor Program Managers are Emily Bennett (ebennett@cbgsc.org) for Camp Todd or Sandy Pines and Keli Berkman (kberkman@cbgsc.org) for Grove Point and
Country Center.

 

After this conversation, they will send you a Service Unit Encampment Request Form. Once the Outdoor Program Manager has received the form back, they will call you to confirm the reservation and take payment for a 25% deposit.

 

Reserving A Program Activity Area

How do I reserve a program activity at a camp?
Program activities are available at all four of our camp properties, although some activities are site specific. These activities include archery, zip lining, crafts, kayaking, canoeing, sailing, and more. You can schedule activity time in hour blocks through our online reservation system here: http://gscb.doubleknot.com/gscb-home-page/65209.

 

What does it mean to schedule a program activity with a facilitator?
Advanced training is required for many of our program activity areas. By selecting the option with a facilitator, a professional facilitator
with advanced training will be assigned to your group’s activity time. Your facilitator’s level of training will meet all Safety Activity Checkpoints and American Camp Association Standards, although the adults in your group will still be required to be present to meet ratio requirements and provide supervision to the participants when they are not receiving direct instruction from the facilitator. In the event
that a facilitator is not available due to scheduling conflicts, your Outdoor Program Manager will contact you and arrange a refund of any fees paid.

 

What does it mean to schedule a program activity without/with my own facilitator?
Adults may elect to pay for their own advanced training for program activity areas at camp. In the event that you have an adult available
who has received this advanced training, you may elect to pay a lower cost hourly rate and provide your own facilitator. This option gives you access to the equipment only and the fees paid go to the annual maintenance, repair, and replacements for the activity equipment.
Adults with the appropriate advanced training must submit copies of their certifications to the appropriate Outdoor Program Manager
for verification. 

 

Strategic Planning, Capital Improvements, and Giving

Do your properties have a strategic plan?
A three-year strategic plan was approved by our Board in November of 2015. 

 

How can I support GSCB camp properties?
There are many ways to support camp properties!  Support can be in the form of sending a girl to one of our summer camp programs, making an individual donation, or by joining one of our Friends of Camp committees.  For more information on how to support, contact Laura Arrington (larrington@cbgsc.org).

 

What Capital Improvements have been done to the camp recently and what are planned for the future?
In 2015, capital improvements completed on our properties include a remodel of the Grove Point Program Center, building a permanent archery range at Camp Todd, and installing a floating dock at Camp Todd. Planned projects for 2016 include improvements to Star Lodge and the bridges at Grove Point.

 

Important Forms

Facility Usage Agreement (required for all non-Girl Scout rentals)
Camp Grove Point Welcome Packet
Camp Todd Welcome Packet
Camp Country Center Welcome Packet
Camp Sandy Pines Welcome Packet
Property Usage Terms and Conditions
Rental Pricing

Download FAQs

 

Miscellaneous At Camp

How do I dispose of the ashes from the fire circle?
Ashes from a campfire or fireplace should be placed, when cooled, into the provided ash can at each GSCB site. If the ash can is full, let the Rangers know so they can dispose of the ashes.

 

Do I need to bring my own firewood?
Firewood is provided at all GSCB campsites. The Ranger can let you know if preparing more is a service project needed. Axes and power tools are not allowed on GSCB property. The Ranger can provide appropriate equipment if this service is needed.

 

When do I need additional insurance?
Additional insurance is required for Girl Scout rentals whenever you have tag-alongs or non-GS registered people on the trip. Tag-along girls are those who are not registered with your troop, even if registered with another troop. They should be considered as non-registered for the purposes of additional insurance requirements.

 

Non-Girl Scouts rentals may be required to furnish as Certificate of Liability Insurance listing Girl Scouts of the Chesapeake Bay as additional insured. The limits for this insurance certificate must be $1,000,000.

 

What are the guidelines regarding bandanas?
Due to health department guidelines, you are required to use disposable one use towels at camp. Repeated use of towels/bandanas is unsanitary and therefore not encouraged.

 

Are bed linens or towels provided with the rental?
No, bed linens and towels are not provided.

 

Is there WiFi?  Will I have cell phone service?
WiFi is available in some specific buildings, although it is not always reliable. You can learn if your rented building has wifi by asking your Camp Ranger. Cell phone is also not consistent across all four of properties and varies depending on your cell phone provider.

 

Need help?

If you have any questions on this procedure, please contact either your Service Unit Outdoor Program Consultant (check the Service Unit Roster) or Danielle Lubbers, GSCB Event and Camp Registrar 302-456-7150 x312, dlubbers@cbgsc.org

 

 
 
 

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