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New Leaders: Planning A Troop Meeting



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A Girl Scout meeting has a general form, but it is flexible and can be varied to meet the needs of your troop. For example, if you meet less frequently for longer periods of time, you may want to do two or more activities at each meeting.

Start-Up Activities (approx. 10 min.)

The supplies for the start-up activity should be set up and ready for the girls when they arrive. The activity is usually something the girls can do to prepare for the meeting. This activity gives you time to greet people as they arrive and keeps the girls busy with something structured.


Opening (approx. 5 min.)
The girls gather as a Troop/group in a circle or horseshoe formation.The meeting may begin with a flag ceremony, song or game. The opening may also be used to share ideas or feelings. The opening helps the girls become focused on their meeting.


Business: Girl Scout Ring (approx. 10 min.)
The girls sit in a circle or horseshoe formation to have their share ideas and plan their program. The Girl Scout Ring is the traditional form of Troop/group government and helps with planning, decision-making, and carrying out the “business” of the Troop/group.


Activities (approx. 45 min.)
The major portion of the meeting involves working on badge activities and projects, sharing ideas, and playing active games. This is when you’ll accomplish the primary Program Goal(s) of the meeting.


Cleanup (approx. 10 min.)
Use a Kaper Chart to assign jobs to girls. A Kaper Chart shows the delegation of jobs and rotation of responsibility day by day, meal by meal, or meeting by meeting. Everyone helps out, because a Girl Scout  leaves a place cleaner than they found it! Cleanup is important because it teaches girls how to take and share responsibility in the Troop/group.


Closing (approx. 10 min.)
The girls gather in a circle or horseshoe formation and briefly discuss the meeting. What was learned? What was accomplished? What was fun? Give the girls final reminders. Close with a song or special poem/saying. It is important to emphasize what the girls have accomplished and what they can look forward to, and bring closure to the meeting.


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